Aston Carter

Job Title: Office AdministratorJob Description

We are seeking a diligent and organized Office Administrator to manage various administrative tasks, ensuring smooth office operations. This role involves general office administration, human resources support, payroll processing, and finance administration. The ideal candidate will possess strong administrative skills and be proficient with Microsoft Excel.

Responsibilities

• Greet visitors and answer phone calls

• Manage office correspondence and filing systems

• Schedule meetings and appointments

• Provide administrative support to management and staff

• Manage the purchase of supplies and equipment

• Assist with recruitment, onboarding, and offboarding processes

• Maintain employee records and personnel files

• Coordinate employee benefits administration

• Handle employee inquiries and resolve issues

• Assist with performance management and employee relations activities

• Process payroll accurately and timely

• Maintain payroll records and reports

• Ensure compliance with payroll tax regulations

• Calculate and process employee deductions and benefits

• Manage the accounts receivable ledger ensuring timely collection

• Assist with accounts payable, liaising with HQ

• Prepare and process sales invoices

Essential Skills

• Proven administrative experience

• Strong administrative skills

• Proficiency in Microsoft Excel

• Experience in office administration, data entry, and clerical tasks

Additional Skills & Qualifications

• Experience in human resources, invoicing, accounts receivable/accounts payable

• QuickBooks experience is a plus

Work Environment

This position operates in an on-site setting from Monday to Friday, 8am-5pm. The office environment is professional, and the role requires regular use of office equipment including computers and phones.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.