Aston Carter

Job Information

Aston Carter Office Manager/Accounting Supervisor in Kent, Washington

Description:

Job Description: Accounting Supervisor with some office manager duties/

(Brief Summary)

This role will organize and supervise all the administrative activities that facilitate the smooth

running of an office. An office manager may be expected to carry out a range of administrative, finance

and IT‐related tasks. They are ultimately responsible for ensuring that their office runs efficiently.

List of Job Duties: Accounting Supervisor/office manager

Description:

Office Manager:

 Organizing the recruitment of new staff and controlling the office budget.

 Responsible for the accurate and timely reporting of all financial information.

 Supervising the implementation of new office systems

 Supervising Office personnel, training, meetings and maintaining records.

 Organizing office maintenance and repair work.

 Reporting of all Financial and Administrative functions.

 Dealing with complex queries and complaints on the telephone, by email and in person.

 Delegating work and workload planning; supervising the work of clerical and secretarial staff.

 Prioritize work to meet goals and objectives within acceptable time frames.

Billing:

 Responsible for accurate and timely preparation of billing invoices.

 Serves as a primary customer contact for billing issues.

 Maintains appropriate files, documents, and reports regarding billings.

 Works closely with other Finance Division members to maintain the integrity of all financial

operations.

 Monitors the basic billing collection and follow‐up activities.

Accounts Payable:

 Prepare batches of invoices for data entry by verifying correct coding, receipt of goods.

 Call Vendors when we have not received the invoices for the P.O.’s in the system.

 Maintain updated vendor files and file numbers.

 Answer phones when necessary.

 Contacts Customers on all Aging accounts over 30 days to determine why we have not received

payment.

 Researches and responds to incoming questions or complaints; provides information to

corporate department on delinquent accounts.

Payroll:

 Review time sheets, work charts, wage computation, and other information to detect and

reconcile payroll discrepancies.

 Verify attendance, hours worked, and pay adjustments, and post information onto designated

records.

 Provide information to employees and managers on payroll matters, tax issues, benefit plans,

and collective agreement provisions.

 Post relevant work hours to the correct Job files to bill Customers properly.

Skills:

accounts payable, accounts receivable

Top Skills Details:

accounts payable, accounts receivable

Additional Skills & Qualifications:

AR/AP experience 93-5+ years)

Sage 300 software

Office manager experience preferred

About Aston Carter:

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers' unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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