Aston Carter

Job Title: HR Coordinator

Job Description

We are seeking an HR Coordinator for a 6-12 month contract. This position offers the potential for a long-term opportunity, though currently, it is an open-ended contract. The ideal candidate will have a hospitality, hotel, or restaurant background and a basic understanding of HR.

Responsibilities

• Coordinate and execute employee engagement programs and initiatives to enhance workplace culture.

• Organize and host monthly engagement connects, including team building and recognition events.

• Serve as the onsite point of contact for all engagement initiatives, supporting employees and departments.

• Manage inventory for engagement giveaways, prizes, and promotional material.

• Conduct surveys and analyze feedback to identify trends and improvement areas.

• Coordinate with communications lead to develop and distribute materials promoting engagement events and encouraging participation.

• Lead the planning and execution of the company's Annual Achievers awards event, ensuring a seamless experience.

• Lead internal committee discussions, form teams, and assign members to support the execution of the event.

• Coordinate event logistics, including venue booking, catering, and entertainment, while managing relationships with internal and external stakeholders.

• Manage the event budget, ensuring cost-effective execution while meeting timelines.

• Provide on-site support during the event, resolving any issues to ensure smooth operation.

• Serve as the primary point of contact and representative for new hires.

• Assist in creating and maintaining onboarding schedules for new hires.

• Handle onboarding actions, including initiating background checks, managing new hire forms, and coordinating with stakeholders for new hire setup.

• Schedule new hire orientation, ensuring timely departmental orientation and employee announcements.

• Conduct HR orientation sessions, explaining company policies, benefits, and procedures.

• Maintain accurate onboarding paperwork and act as the primary point of contact for tracking new hire survey data in North America.

• Maintain and update employee records, ensuring accuracy and compliance with company policies and regulations.

• Organize and archive documents both digitally and physically as per company data retention policies.

• Provide timely and secure access to employee records during audits or reviews.

• Conduct regular audits of HR files to ensure completeness and compliance.

• Provide administrative support to the VP & Head of Human Resources, including calendar management, travel arrangements, and meeting coordination.

• Prepare reports, presentations, and other documents as requested.

• Coordinate logistics for leadership meetings, including preparing agendas, taking notes, and distributing materials.

• Handle confidential information with discretion and maintain professionalism in all interactions.

• Assist in maintaining accurate employee data within the HRIS system (SuccessFactors and ADP), including position titles, compensation levels, and reporting structures.

• Manage new hire and termination entries for the company and its entities.

• Support data audits and corrections within HRIS and payroll systems.

• Collaborate with the HR team to create new positions and manage role transitions or separations.

• Assist with special HR projects and initiatives as needed.

• Participate in team meetings, contributing ideas and suggestions to improve overall HR functions and processes.

Essential Skills

• Human resources experience

• Administrative support skills

• Onboarding experience

• Recruiting experience

• Experience in a Manufacturing/GMP environment

• Bi-lingual capability

Additional Skills & Qualifications

• High School Diploma required

• Bachelor’s degree in Human Resources, Business Administration, or a related field is a plus

• Experience with FMLA

Work Environment

This role is hybrid, located in the Warren, NJ office. The HR Coordinator will have their own office space and may require minor travel. The office schedule is three times a week, specifically Tuesday, Wednesday, and Thursday.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.